Receptionist is one of the most important jobs in a veterinary practice. Unfortunately, it's also usually the lowest-paid
position, staffed by a person with minimal experience who lacks proper training for the many tasks required at the front desk.
Even with the best of intentions, undertrained receptionists can end up performing poorly, creating chaos at the front desk
and alienating clients.
"A great front-desk staff communicates with our patients to satisfy their needs and solve their problems," says Howard Rice,
MD, a pediatrician and president of Town and Country Pediatrics, a 16-physician practice with three offices in Chicago. "They
sometimes are shock absorbers or play the role of an educator, translator and psychologist to the needs of patients," which
is as true in veterinary practice as it is in pediatrics, perhaps more so.
So, don't skimp on compensation. Hiring people who are less than qualified to handle the demands of being a veterinary practice
receptionist to save a few bucks makes no sense.
A former Veterinary Economics editor said it best: "If you paid more, maybe you could get someone with amazing communication skills and experience who
would learn every client's name and handle any complaint with finesse. What would that be worth?"
Consider offering a few thousand dollars more than the average salary for your area to hire someone with above-average skills
and experience. If that's what it takes to guarantee a first-class person representing you at the front desk, it'll be one
of the best investments you'll ever make. In the past I have recommended hiring former airline, banking or hotel employees—all
of whom were carefully screened before hiring, and who received subsequent training in "customer service" at their former
Judging by the number of duties veterinarians ask front-desk team members to perform—greet and register clients, answer phones,
schedule appointments, handle complaints and collect fees—they could easily be your most important non-clinical employees.
Veterinary Economics Editorial Advisory Board member Bob Levoy is the author of 222 Secrets of Hiring, Managing and Retaining Great Employees in Healthcare Practices.