Checklist for better veterinary drug control

Checklist for better veterinary drug control

source-image
Mar 01, 2014

You got into veterinary medicine to care for pets, not to be on drug lockdown duty. It's not a fun topic, it takes a bit of time and sometimes it's hard to get buy-in from your team. But the payoff is worth it to promote a safe and healthy team, to improve inventory efficiency and lessen liability issues. Try these eight quick tips to get inventory controls in place:

Install a double-locked cabinet for controlled substances. Limit access to the cabinet, and make sure it's locked when not in use.

Number all bottles and link them to corresponding drug control logs.

Reconcile daily or weekly the amount left in the bottle and the control drug log form. How often depends on the size of your practice. If you gross over $1 million in practice income, you should do it daily. The manager, head technician or associate veterinarian should handle this in the practice.

Conduct pre-employment drug testing and background checks on all employees hired. State in your employment ad that you're a drug-free workplace. When a potential new hire fills out an application, attach a release form for the pre-employment drug screen. In the accompanying story, the inventory pilfering employee was found to have had a history of drug abuse. Drug screening and a background check could have discovered this at a cost of only $25 or so per test.

Develop a drug-free workplace policy within your practice. For guidelines, visit http://dol.gov/elaws/drugfree.htm.

Train all employees on your drug-control polices and your drug-free workplace policy. These policies need to be reviewed with employees when they're first hired.

Divide and conquer inventory control. The person who orders controlled drugs should not be the same person in charge of the logs or monthly reconciliation. If possible, there should even be a third person to review and check over what the other two have done, just as there should be for end-of-the-day cash reconciliation. The more people involved in these processes, the better.

Hot topics on dvm360

Dog of Dallas Ebola patient will not be euthanized, authorities say

Health officials have quarantined and will monitor dog and amid concerns surrounding deadly virus.

Video: How to perform a belt-loop gastropexy

Prevent GDV in your at-risk patients with this simple technique.

Stretch your skills to earn more in veterinary practice

Finding new tasks could be the key to generating more income for your practice—and boosting your pay.

Veterinary community stunned by Sophia Yin's unexpected death

Prominent veterinary behaviorist died of suicide Sept. 28.

Study shows sustained salary slump for veterinary support staff

Since 2009, technicians paid by the hour have experienced a bump in pay, but pay for other team members has stayed stagnant, according to data from the 2014 Firstline Career Path Study. Here’s a look at changes in team pay from 2009 to 2013.